How to track catering event dates and never miss a booking

Why do catering bookings get missed?

Bookings rarely go missing because a caterer is careless. They go missing because the details live in several places at once: a DM here, an email there, a number in a notes app, a date in a paper diary. When no single place is the source of truth, something eventually falls between them.

What should you record for every catering event?

• Date and start time.
• Venue and address.
• Head count.
• Dietaries and allergens.
• The menu or package quoted.
• Quote status: sent, accepted or declined.
• Deposit and balance status.
• Who to contact on the day.

How does muntry keep your event schedule in one place?

Every enquiry arrives on the muntry board, from your website form or from a booking you type in yourself. The request becomes an order tied to its event date. The quote, the invoice, the deposit and the balance all stay on that same booking, so nothing has to be matched up by hand. Statuses show at a glance whether an event is new, quoted, unpaid or paid, and how long an unpaid date has been sitting.

The full feature list is on the catering invoicing software page.

What is a simple weekly routine for catering bookings?

1. Monday: look at the events in the next two weeks and check each has a confirmed head count and dietaries.
2. Midweek: reply to every new enquiry that has been sitting for more than a day.
3. Friday: check which events are quoted but not accepted, and which are accepted but unpaid.

The routine works with a paper diary, but it is quicker when every event, quote and payment is already on one board.